Terms of Service

The Virginia Tech Google Apps for Education contract may be amended from time to time. You should check this page periodically to review any changes. The entire contract can be viewed here: VT Google Apps Contract.

The Google Apps Core Services that are currently available are Google Apps Mail, Calendar, Talk, Docs and Drive, Sites, and Contacts.

For a list of other Google applications that are not part of the Google Apps Core Service, see Google’s More Google applications page. Use of any of these services will require accepting the Google Terms of Service.

By using the Virginia Tech contracted Google Apps Core Services, you agree to abide by the End User terms of the Virginia Tech Google Apps for Education Agreement. The following are some parts of Virginia Tech’s contract with Google that specifically apply to you:

  • Google will store and process a Virginia Tech end user’s data (generated, transmitted, or displayed), including mail, with the same security standards used to process Google’s own information of a similar type.
  • Google may transfer, store, and process data within the United States or any other country where Google maintains facilities.
  • Designated Virginia Tech administrators may have the ability to access, monitor, use, or disclose data available to end users within end user accounts.
  • The default setting for the Google Apps Core Services is that Google cannot serve ads.
  • Virginia Tech will use commercially reasonable efforts to prevent and terminate unauthorized use of Services and will notify Google of any unauthorized uses.
  • Google can request suspension of end user accounts if Google becomes aware of an end user’s violation of the Google Apps for Education agreement. If Virginia Tech does not comply with the request, then Google can suspend the transgressing account. The suspension will remain until the end user has cured the breach that caused the suspension.
  • Google may automatically suspend an account in the case that the account might provide unauthorized third-party access to the Services or potentially disrupt Services, other users’ use of Services, or Google network or servers used to provide the Services.
  • Google realizes that end user data may contain personally identifiable information from education records that are subject to FERPA and, to the extent that end user data includes FERPA Records, Google will be considered a “School Official” (as the term is used in FERPA and its implementing regulations) and will comply with FERPA.
  • Virginia Tech owns intellectual property rights of their own data, while Google owns property rights of their Services.
  • If any messages are confirmed as deleted by the user, then that data is deleted from the Google interface, and the data is no longer accessible or recoverable by the end user.
  • At any time, an administrator can delete an end user and their data from Google. Alternatively, an administrator can suspend an end user or change their password such that their data is accessible to the organization but not the end user.